Disclosure and Barring Services (DBS)
Disclosure and Barring Services (DBS) for Pharmacists
Click here to: START YOUR DBS APPLICATION
Disclosure and barring services (DBS) was formed as a replacement for both the Criminal records Bureau (CRB) and the Independent Safeguarding Authority (ISA). They help employers to make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children.
As pharmacists and technicians work closely with vulnerable adults and young children, the requirement is that they have an enhanced criminal record check. The enhanced check is the only check which provides information on pharmacists who may be included on the “barred list”. It is a criminal offence for pharmacists on the barred list to be able to work with these groups.
Employers may choose to have their pharmacists sign a declaration to state they have not been included on these barred lists. However, as advised by the NPA “this measure is not adequate as pharmacists may provide false, fraudulent or misleading information.”
The disclosure and barring services (DBS) have advised us that “The Enhanced Check is required for all pharmacists as they work in regulated activity with and provide services to vulnerable adults and young children”.
Pharmacists obtain their certificate and then register it with the DBS Annual Update Service at which they pay a fee of £13 annually. This allows the certificate to remain applicable and valid for a long period of time, assuming they do not change job roles.
Most universities have now been carrying out enhanced checks for their students. However the validity of these checks ends, when the student enters “PAID work” i.e as a pre-registration student.
At which point, employers must apply for a new enhanced check for their students. If the pre-registration student then opts to stay with the employer, post qualification; the check remains valid, as long as they have registered the certificate with the DBS Annual Update Service within 14 days of receiving the certificate.
In community pharmacy, employers have a responsibility to have these checks performed for:
– Employed/locum pharmacists
– Registered pharmacy technicians.
– It does NOT apply to healthcare delivered by a person who is not a registrant but who acts under the
– Direction or supervision of a registered professional, such as Medicines Counter Assistants or
– Dispensing Assistants (Level 2).
– If someone has been newly appointed in one of the above roles, their existing check from their previous employer does not stand and a new check is required
If a locum pharmacist has been previously employed and left this to pursue a self-employed role, the previous check does not stand.
Who Can Help With The Application Process?
My Locum Choice is working with Onfido background checks; a revolutionary online platform that uses high-end technology to streamline the whole DBS process. This means locum’s get their disclosure requirements met much more quickly and efficiently.
How Do I start the Application?
Check out with the DBS service
The cost of an Enhanced DBS check is: £75.00 (Price includes VAT)
Discounted checks referred via any of our approved affiliate and supplier partners will allow the Enhanced check to be obtained at a cost of £69
Once payment has been made. You will receive an email confirmation with a link to complete the information that we need to carry out your check.
Your application will be processed and a DBS link will be sent to you titled ”My Locum Choice Background Check Form” within the next 12 hours to your inbox.(Please check junk mail if you cannot see it)
Follow the steps and submit the application.
Visit your local post office and take the original documents and photocopies of the documents you used to submit your online application. The post office will verify the originals against your persons and countersign on the photocopies to state:
“I [Name] verify this is a true likeness of [Name] ” Signed and dated
A charge of between £7-£8 can be incurred for this service.
Send the photocopies and the verification form to My Locum Choice via email (pictures or scans can be taken) to:
Once the application is submitted and we have received your photocopies, it is legally compliant with DBS standings. My Locum Choice will be kept up to date with its progress.
We will receive a copy of your certificate. The original certificate will arrive in the post at your registered address. This can be presented to any clients who request proof of clearance before you begin work.
Register your certificate with the DBS update service at a cost of £13 annually.
Q: Why do I need to get my documents verified?
A: Under strict new regulations by DBS, they must ensure that documents are not only identity checked but the individual is also checked against the documents provided. Any breach of this is considered fraudulent activity and could, in turn, make your check invalid if not followed.
Q: Why do I need to send documents, other DBS providers state I don’t need to do this?
A: Unfortunately if you do not get your documents countersigned your check may be disregarded. Under strict new regulations by DBS, they must ensure that documents are not the only identity checked but the individual is also checked against the documents provided. Any breach of this is considered fraudulent activity and could, in turn, make your check invalid if not followed.
Q: Do My Locum Choice perform standard or Enhanced criminal checks?
A: All checks carried out are Enhanced checks, it is a requirement for pharmacists to have this.
Q: How do I pay for my check?
A: Check out with the DBS service product.
Q: How long does my certificate take?
A: DBS state it can take up to 6 weeks to receive your certificate, however, the majority of certificates return within 2 weeks.
Typically the longest part of the process is the police records search; depending on how quick their departments are in your area will reflect the length of time it takes for your certificate to come back
Q: Can I upload photos of my documents onto the Onfido DBS platform or must they be scanned?
A: Photos are absolutely fine. Onfido uses high-end technology to screen the pictures.
Q: Why is the annual update service important?
A: If you do not register with the annual update service within 19 days of receiving your certificate; your certificate is considered as invalid because employers cannot be sure of any issues that may have occurred or changes in job role within that time frame. The annual update service allows your certificate to remain valid, current and up to date.
Q: I have received my electronic certificate copy but not my original yet?
A: Please contact DBS directly if you have not received your original certificate in the post within 14 days. The original is needed as the copy cannot be presented as a genuine certificate.
Q: What is an unspent conviction?
A: If you have ever been convicted of an offence for which a sentence of more than 2 and a half years was imposed (regardless of the amount of time you actually spent in prison) this conviction can never become ‘spent’: it is an ‘unspent‘ conviction which you must disclose when asked about your criminal convictions
My Locum Choice regularly maintains a robust and legal process with regards to all activities including DBS. This often includes regular relations with DBS and DBS provider services. They have now informed that although our online identity checking system and criminal checking system is very robust and advanced; DBS must be able to verify a person’s identity physically. This can only be achieved through facial recognition against documents in person to a verified counter-signatory and verification professional. We highly recommend using the Postal Office service for this. They will not only verify your documents but also provide you with a signed verification form acting as proof of this process being complied with. If for any reason the DBS verification process is not followed, we are legally inclined to withdraw the application and report any necessary findings to DBS.