CRB check now DBS check

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CRB check now DBS check


DBS pharmacist


CRB Check Overview


DBS (the Disclosure and Barring Services) was formed as a replacement to both the Criminal records Bureau (CRB) and the Independent Safeguarding Authority (ISA). They help employers to make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children.

As pharmacists and technicians work closely with vulnerable adults and young children, the requirement is that they have an enhanced criminal record check. The enhanced check is the only check which provides information on pharmacists who may be included on the “barred list” . It is a criminal offence for pharmacists on the barred list to be able to work with these groups.

Employers may chose to have their pharmacists sign a declaration to state they have not been included on these barred lists. However, as advised by the NPA “this measure is not adequate as pharmacists may provide false, fraudulent or misleading information.”

The DBS have advised us that “The Enhanced Check is required for all pharmacists as they work in regulated activity with and provide services to vulnerable adults and young children”.

Pharmacists obtain their certificate and then register it with the DBS Annual Update Service at which they pay a fee of £13 annually. This allows the certificate to remain applicable and valid for a long period of time, assuming they do not change job roles.

Pre Reg students

Most universities have now been carrying out enhanced checks for their students. However the validity of these checks ends, when the student enters “PAID work” i.e as a pre registration student.

At which point, employers must apply for a new enhanced check for their students. If the pre registration student then opts to stay with the employer, post qualification; the check remains valid, as long as they have registered the certificate with the DBS Annual Update Service within 14 days of receiving the certificate.

Employed Pharmacists

In community pharmacy, employers have a responsibility to have these checks performed for:

  • employed/locum pharmacists
  • registered pharmacy technicians.
  • It does NOT apply to healthcare delivered by a person who is not a registrant but who acts under the
  • direction or supervision of a registered professional, such as Medicines Counter Assistants or
  • Dispensing Assistants (Level 2).
  • If someone has been newly appointed in one of the above roles, their existing check from their previous employer does not stand and a new check is required.

Locum Pharmacists

If a locum pharmacist has been previously employed, and left this to pursue a self employed role, the previous check does not stand.

Who Can Help With The Application Process?

My Locum Choice is working with Onfido background checks; a revolutionary online platform that uses high end technology to streamline the whole DBS process. This means locum’s get their disclosure requirements met much more quickly and efficiently.

How Do I start the Application?

All you have to do is fill out the details listed in the DBS Application Formbelow and a member of the My Locum Choice Team will get back to you.

The Process



Check out with the DBS service

  1. The cost of an Enhanced DBS check is: £72.01 (including VAT)
  2. Discounted checks referred via any of our approved affiliate and supplier partners will allow the Enhanced check to be obtained at a cost of £65 (Including VAT)

Step 2:

Once payment has been made. You will receive an email confirmation with a link to complete the information that we need to carry out your check.


Step 3:

Your application will be processed and a DBS link will be sent to you within the next 12 hours to your inbox.

Step 4:

Follow the steps and submit the application.

Step 5:

Once the application is submitted, My Locum Choice will be kept up to date with its progress.

Step 6:

We will receive a copy of your certificate. The original certificate will arrive in the post at your registered address. This can be presented to any clients who request proof of clearance before you begin work.

Step 7:

Register your certificate with the DBS update service at a cost of £13 annually.

DBS Update Service

This service is provided annually and can be of benefit to all pharmacists. By registering with the service, it keeps your certificate valid and ensures employers that your certificate is current and up to date.

Please click the links below for more information:

Applicant guide and benefits:

To join the update service:

**The certificate must be registered with the annual update service within 19 days of receipt.**. 

Points To Consider:

The steps will ask you for the following, so keep these handy before you start: 

– National Insurance Number

– Address history from the last 5 years

– Uploaded documents they need to carry out your check (these can be scanned or photos)


Examples of which are:

  • Any current and valid passport
  • birth certificate
  • UK/Isle of Man/Channel Islands photo driving licence.
  • Current UK driving licence (old style paper version)
  • current photo driving licence
  • birth certificate
  • marriage/civil partnership certificate
  • adoption certificate
  • HM Forces ID card
  • Firearms licence (UK/Channel Islands/Isle of Man)
  • Mortgage statement
  • Bank or Building Society statement
  • Credit card statement
  • P45 or P60 statement
  • Council tax statement
  • Utility bill (Mobile phone telephone bill are not acceptable, only a landline phone bill)
  • TV licence

Click here to apply for your DBS enhanced check:   DBS APPLICATION FORM


Q: Do My Locum Choice perform standard or Enhanced criminal checks?

A: All checks carried out are Enhanced checks, it is a requirement for pharmacists to have this.

Q: How do I pay for my check?

A: Once you have filled out the enquiry form, My Locum Choice will send you a payment link from their secure Worldpay payment partner. At which point you will receive instructions on how to complete the process.

Q: How long does my certificate take?

A: DBS state it can take up to 6 weeks to receive your certificate, however majority of certificates return within 2 weeks.

Typically the longest part of the process is the police records search; depending on how quick their departments are in your area will reflect the length of time it takes for your certificate to come back

Q:  Can i upload photos of my documents onto the Onfido DBS platform or must they be scanned?

A: Photos are absolutely fine. Onfido uses high end technology to screen the pictures.

Q: Why is the annual update service important?

A: If you do not register with the annual update service within 19 days of receiving your certificate; your certificate is considered as invalid because employers cannot be sure of any issues that may have occurred or changes in job role within that time frame. The annual update service allows your certificate to remain valid, current and up to date.

Q: I have received my electronic certificate copy but not my original yet?

A: Please contact DBS directly if you have not received your original certificate in the post within 14 days. The original is needed as the copy cannot be presented as a genuine certificate.

Q: What is an unspent conviction?

A: If you have ever been convicted of an offence for which a sentence of more than 2 and a half years was imposed (regardless of the amount of time you actually spent in prison) this conviction can never become ‘spent’: it is an ‘unspent‘ conviction which you must disclose when asked about your criminal convictions

Click here to apply for your DBS enhanced check:   DBS APPLICATION FORM

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